9 Best European Alternatives to Google Workspace (2026)
Google's business suite with Gmail on your own domain, Drive, Docs, Sheets, Slides, Calendar, Meet and Chat. Made by Google in Mountain View, California. It's also known as G Suite. The same list works if you're replacing Google Docs and Google Sheets. The European alternatives that replace it best are Infomaniak (Switzerland) for small businesses that want one Swiss provider, Proton (Switzerland) for teams that want encrypted email and files in one plan and Nextcloud (Germany) for organisations that want to run the platform themselves.
European alternatives
9
From 4 countries
Keep data in Europe
2
By default, no setting needed
With a free plan
6
No time limit
Open source
5
Can run on your own servers
Google Workspace alternatives from Europe, compared
Best first for someone replacing Google Workspace. Headcount and founding year come from LeadWave's database; prices, hosting and G2 ratings from each company's own pages and G2, checked in November 2026.
Swiss email, cloud storage, chat and video meetings
Swiss hosting company whose kSuite bundles email, kDrive storage with online document editing, kChat messaging and kMeet video calls. Runs in its own data centres in Switzerland.
Compared with Google Workspace: The closest managed match: email, kDrive with online editing, chat and meetings from one Swiss provider, with a free personal plan. Fewer third-party integrations than Google.
Headquarters
Geneva, Switzerland
Your data
In Europe
Price
Free
Free plan
Yes
Best for
Small businesses that want one Swiss provider
2. Proton
Encrypted email, files, documents and video meetings
Swiss company behind Proton Mail, Drive, Docs, Sheets and Meet. Mail, files and documents are end-to-end encrypted. Business plans bundle the apps as Proton Workspace.
Compared with Google Workspace: Encrypted mail, calendar, Drive, Docs, Sheets and Meet in one plan. Editors are simpler than Google Docs and Sheets, and there is no comparable app marketplace.
Business plans include migration from Microsoft and Google accounts.
Headquarters
Geneva, Switzerland
Founded
2014
Employees
635
Your data
In Europe
Price
From $3.99/user/month, billed yearly
Free plan
Yes
Best for
Teams that want encrypted email and files in one plan
3. Nextcloud
Self-hosted files, office editing, chat and calls
Open-source collaboration platform you run on your own servers or through a hosting partner. Nextcloud Hub covers file sync, online document editing, Talk chat and video calls, mail and calendar.
Compared with Google Workspace: Files, document editing, mail, calendar and Talk on servers you or a partner run. More control than Google, but more setup and upkeep.
Organisations that want to run the platform themselves
4. mailbox.org
German business email with office and video add-ons
Email, calendar and contacts run by Heinlein Hosting in Berlin. The Standard plan adds cloud storage, online office editing and video meetings. Ad-free and paid only.
Compared with Google Workspace: German email and calendar on your domain; the Standard plan adds storage, office editing and video. Lighter collaboration features than Google Docs.
Headquarters
Berlin, Germany
Your data
Not stated
Price
From €1/user/month, billed yearly
Free plan
No
Best for
Small businesses moving email off Google or Microsoft
5. Twake Workplace
Open-source mail, chat, drive and calendar
Open-source workplace suite from the French company Linagora, with Twake Mail, Twake Chat, Twake Drive and a calendar. Available as a cloud service or installed on your own servers.
Compared with Google Workspace: Open-source mail, chat, drive and calendar from French company Linagora. Younger and smaller than Google Workspace, with fewer integrations.
Headquarters
Issy-les-Moulineaux, France
Your data
Self-hosted
Price
On request
Free plan
No
Best for
Organisations wanting an open-source suite from a French vendor
6. CryptPad
End-to-end encrypted collaborative documents
Open-source suite for documents, spreadsheets, forms and whiteboards, encrypted end to end in the browser. Built by XWiki SAS in Paris. Use a public instance or run your own.
Compared with Google Workspace: Encrypted Google Docs-style editing for documents, sheets and forms. No email or calendar, so it replaces only the Docs side.
Headquarters
Paris, France
Owned by
XWiki SAS (France)
Your data
Self-hosted
Price
From €5/month
Free plan
Yes
Best for
Groups that want encrypted shared documents
7. Collabora Online
Online document editing you host yourself
Browser-based editor for documents, spreadsheets and slides, built on LibreOffice by Collabora Productivity. Runs on your own servers, usually inside Nextcloud or another file platform.
Compared with Google Workspace: Browser editing for documents, spreadsheets and slides inside Nextcloud or similar platforms. Needs your own server; no mail or calendar.
Headquarters
Cambridge, United Kingdom
Your data
Self-hosted
Price
From €3/user/month
Free plan
Yes
Best for
IT teams adding document editing to their own cloud
8. LibreOffice
Free desktop office suite
Free, open-source desktop suite with a word processor, spreadsheet and presentation app, made by The Document Foundation, a Berlin non-profit. Opens and saves Microsoft Office files. Works offline.
Compared with Google Workspace: Free desktop suite for writing, spreadsheets and slides. No real-time co-editing or cloud storage, unlike Google Docs.
Desktop office suite built for Microsoft file formats
Commercial office suite from Nuremberg for Windows, macOS, Linux, iOS and Android. Uses Word, Excel and PowerPoint formats natively and runs locally with no forced cloud connection. Sold as a subscription.
Compared with Google Workspace: Paid desktop and mobile office apps with strong Microsoft format support. No browser co-editing or shared drive.
Desktop users who exchange many Word and Excel files
Why look for a European alternative to Google Workspace?
Google Workspace is headquartered in Mountain View, United States and owned by Google (Alphabet) (United States). These are the reasons buyers in Europe most often give for looking elsewhere:
Google is a US company, so US law, including the CLOUD Act, applies to it wherever data is stored.
Fair to note: Business Standard, Business Plus and Enterprise editions can keep covered data at rest in Europe with data regions. Business Starter can't.
Docs and Sheets use Google's own formats, so some buyers prefer suites built on open formats they can move freely.
How this list was made
A company counts as European if it's headquartered in Europe: the EU, the EEA, Switzerland, the UK, or elsewhere in geographic Europe, never Russia or Belarus. Headquarters means where it's run from, not a registered office. Companies founded in Europe but headquartered elsewhere today are listed separately, and a non-European owner is always named.
Each company was checked against its own legal notice, pricing page and data-processing terms, and its G2 page. Headcount, funding and founding year come from LeadWave's database of SaaS companies. No company paid to be listed or ranked.
It depends on what you use Google Workspace for. Infomaniak (Switzerland) for small businesses that want one Swiss provider, Proton (Switzerland) for teams that want encrypted email and files in one plan and Nextcloud (Germany) for organisations that want to run the platform themselves. All 9 on this page are headquartered in Europe; the table compares their hosting, prices and G2 ratings.
No. Google Workspace is headquartered in Mountain View, United States and owned by Google (Alphabet) (United States). As a US company it falls under US law, including the CLOUD Act, wherever it stores your data.
Infomaniak, Proton, Nextcloud, CryptPad, Collabora Online and LibreOffice have a free plan with no time limit.
Infomaniak and Proton store customer data in Europe by default.
Yes: Nextcloud, Twake Workplace, CryptPad, Collabora Online and LibreOffice. Open-source tools can also be self-hosted on your own servers in Europe.
Proton documents an import from Google Workspace; the details are under each one below.
Yes, on editions with data regions, including Business Standard, Business Plus and Enterprise plans, admins can keep covered data at rest in Europe. Business Starter does not include data regions, and Google remains a US company.
Proton Docs and Sheets, Infomaniak's kDrive editor, Collabora Online and CryptPad edit documents in the browser. Proton and CryptPad encrypt documents end to end.
